Candidate Agreement

Privacy Policy for Pantalent

At Pantalent, we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website www.pantalent.co and engage with our recruitment services.

By using our website or services, you consent to the practices described in this Privacy Policy.

1. Who We Are

Pantalent is a recruitment agency. We are the data controller of the personal information you provide to us.
Our contact details are as follows:

• Business Name: PANTALENT LTD

• Address: 124, CITY ROAD, LONDON, EC1V 2NX, UNITED KINGDOM

• Email: info@pantalent.co

2. What Personal Data We Collect

We collect and process the following personal data when you interact with our website or recruitment services:

• Contact Information: Name, email address, phone number, and job title

• Professional Information: CV/resume, employment history, qualifications, skills, and references

• Communication Information: Details of your interactions with us, including emails, calls, and messages

• Website Data: Data on how you use our website through cookies, IP addresses, and analytics tools

3. How We Use Your Personal Data

We use your personal data for the following purposes:

• Recruitment Services: To match candidates with suitable job opportunities and manage the recruitment process

• Communication: To contact you about potential job opportunities, updates, or other relevant services

• Website and User Experience: To improve our website functionality, analyse traffic, and enhance user experience

• Legal Obligations: To comply with legal obligations, resolve disputes, and enforce our agreements

4. Legal Basis for Processing Your Data

We process your personal data based on the following legal grounds under the UK GDPR:

• Consent: When you voluntarily provide your information (e.g. submitting your CV, signing up for newsletters)

• Contractual Necessity: To fulfil the recruitment services you request or to enter into an agreement

• Legitimate Interests: To conduct our business and provide you with reasonably expected services, such as job offers or improving our website

• Legal Obligation: To comply with laws such as tax and employment regulations

5. Sharing Your Personal Data

Your personal data may be processed outside the UK or EEA because the organisations we use to provide services may be located internationally.

We may share your personal data with:

• Recruitment Partners and Employers: To facilitate job placements and recruitment

• Legal Authorities: When required by law, such as compliance with tax, employment, or regulatory requirements

We ensure all third parties handle your data securely and in compliance with data protection laws.

6. How We Protect Your Data

We implement appropriate technical and organisational measures to safeguard your personal data from unauthorised access, disclosure, alteration, and destruction. This includes:

• Encryption

• Secure servers

• Regular security assessments

7. Retention of Your Personal Data

We retain your data as long as necessary to provide recruitment services or for other legitimate purposes. After that, we securely delete or anonymise it.

For candidates not placed in roles, we may retain your details for future opportunities unless you request otherwise.

8. Your Rights Under the GDPR

You have the following rights regarding your personal data:

• Access: Request a copy of your personal data

• Rectification: Correct any inaccuracies in your data

• Erasure: Request deletion of your data under certain conditions

• Restriction: Request limitation of processing in specific situations

• Objection: Object to processing based on legitimate interests or for direct marketing

• Data Portability: Request your data in a structured, commonly used format

To exercise your rights, contact us at info@pantalent.co

9. Cookies and Tracking Technologies

We use cookies and similar technologies to gather data about your website usage. These help us:

• Improve your user experience

• Analyse site traffic

• Offer relevant content

10. International Data Transfers

If we transfer your personal data outside the UK, we ensure that appropriate safeguards are in place, including:

• Standard contractual clauses

• UK government adequacy decisions

11. Changes to This Privacy Policy

We may update this policy occasionally to reflect changes in our practices or legal obligations. Any significant updates will be posted on our website.

12. Contact Us

If you have any questions about how we handle your data or wish to exercise your rights, please contact us:

• Business Name: PANTALENT LTD

• Address: 124, CITY ROAD, LONDON, EC1V 2NX, UNITED KINGDOM

• Email: info@pantalent.co